Top 4 email security practices you need to follow in 2021


With the emerging New Year 2021, many organizations are still on remote work and rely on emails as their primary channel of communication.

Despite the fact that those many businesses have moved on to virtual office workspaces and chat systems, email security is still something that is getting paid close attention to. This is why many end-to-end encrypted email services are getting offered, such as Zivver. Besides shifting their email communication to secure platforms, businesses can do a variety of other things to prevent their email security systems from getting hacked and falling into the wrong hands. Read on to learn more.


1)           Review your Staff Email habits

When working remotely, we tend to check our emails quite a lot, without even thinking. As a CEO, you should ask your staff about their number of subscription letters and emails. How many websites have they visited and provided their emails without having the intentions of using them? Also, scrutinize your business emails and see how much time gets spent on email threads that are not part of the office work. Work-related email accounts should never be used for private life. The email habits of your staff can be the biggest threat to your email security. That said, make sure to have everything reviewed and change the areas that need improvements.


2)           Creating Unique & Strong Passwords

Many people are lazy and don’t want to put in any effort to create email passwords. This is a massive risk to take if we seriously think about it. Make it mandatory for all of your employees to come up with unique and secure passwords that aren’t easy to guess. They should never use their date of birth or pet name as their passwords. Using a combination of symbols, letters, and numbers can sometimes be the only way to stay safe from potential hackers. The passwords for personal emails and work emails should be kept different.

3)           Avoid Connecting to Public WiFi

Now here is the thing about public WiFis: they sure are appealing. Who doesn’t want to stay connected with everything while on the go? The downside, however, is that these are rarely secure. Suppose you are at the airport and chilling in the waiting area. Naturally, you would want to watch some YouTube videos or Facetime your mom quickly and give her the latest updates. Sooner or later, you will also log onto your work email. A hacker might be waiting patiently for someone like you to do this so that they can hack into your emails and steal your data. With that said, a scenario like this should suffice to keep you away from connecting to public WiFi.

4)           Don’t Click/open Suspicious Emails.

Secure email options guard sensitive information when sending and receiving emails on their safe platforms. However, did you know that most email malware gets spread through email attachments? Train your staff to never open suspicious emails as they can contain malicious software that can damage your desktop and cause a serious data breach.