5 Tips for Achieving a Smart Office

With technological advancements, workplaces that don’t mould themselves according to the needs of employees are coming to an end.

Businesses are adopting smart offices that utilize technology to help employees work more efficiently, smarter, and productively. A smart office helps to improve relationships, increase productivity, simplify work schedules, and enhance employee engagement. In this article, we’ll outline five tips for achieving a smart office.

1.   Acquire smart desks

Smart desks such as the ones found at Solutions 4 Office improve various aspects of the employees’ productivity, amenities and well-being. They are effective solutions for problems created by the traditional sitting arrangement. Smart desks are designed with AI capabilities to improve your working experience, and you can easily adjust your desk according to your needs. This means that you no longer need to adjust to your office, and instead, you customize your workstation as per your requirements.

Smart desks come with features that remind you when to stand up and stretch your legs and change position from sitting desk to standing desk. Smart desks also maintain an activity log about your posture, and you can analyze the time you spend standing, working, and sitting. You can also sync your smart desk with your Google calendar to make it easy to keep up with your schedule.

2.   Intelligent climate and lighting control

Smart technologies have made it possible to achieve climate and lighting control in the office, saving energy and expenses. Intelligent climate control systems allow everyone to set their workstations at their preferred climate conditions. These systems can also detect usage patterns, preferences and regulate room temperature accordingly.

Intelligent lighting helps to improve the atmosphere and visual comfort. They can be adjusted according to the needs of a user to avoid visual fatigue. They also come with smart sensors, which raise alarms if there are anomalies detected.

3.   Indoor maps

Indoor maps serve as tour guides inside the office. They help visitors and employees navigate the office building. With their smartphones, they can find their way out, search for halls, conference rooms, or a specific office in the building.

4.   Utilize voice control

Businesses are adopting digital assistants to make things easier. For instance, when you want to start a call, book a conference room, or send an email, a well-defined office assistant like Alexa for business can do it all with voice commands. Utilizing voice technology helps to enhance productivity and resource utilization.

5.   Install smart locks

Smart locks can be a great addition to your office. They eliminate the need to track down lost keys or change locks as you can unlock a door using Bluetooth technology. You can also assign passwords to your employees to monitor their entry and exit, which helps to enhance security. Smart locks allow you to check on your office remotely, and as long as you have a data connection, you can check lock history, share and revoke passcodes.


These are some of the few smart additions you should consider to achieve a smart office. In a rapidly changing business environment, innovation can result in a more efficient future for your employees and your business.