How to Choose Best Board Portal Software in 2021 | Full Guide

A board portal software is a digital business tool that enhances seamless virtual communication between members of the board of a company.

This communication between board members and board of directors as the case may be is secured, safe, and hitch-free. This is why the board portal software is being hailed as one of the finest digital tools for effective business governance.

With this tool, members of the board can carry out a range of corporate duties online, easing off the stress of physical meetings and conserving time in the process.

It’s super convenient because the software is available on mobile and desktop devices. Thus, it’s easier for the board of directors to use the boardroom software on the go and achieve the objectives of the company not hindered by distance or availability.

There are excellent features of the board management software that can facilitate seamless communication between board members. They include voting tools, minutes takers, instant messaging features, meeting agenda tools, and a couple of other handy features.  All these combine to make board governance effective beyond just communication which is the bedrock of any board.

The virtual boardroom software can enable members to hold virtual meetings whenever they decide and make critical decisions that are geared towards the growth of the company. This is done with the minutes of the meeting taken, and members can vote on raised issues to arrive at a consensus. Votes can be collated, results displayed, and board resolutions can also be made in the boardroom software.

Now all of these are possible only if you choose the right and best board portal software for your business. This board meeting software or management tool when chosen rightly, will be a good fit for your business. It will offer maximum data security, provide a smooth channel of communication between the board of directors, and help them manage a company to its full potential.

To find an optimal solution, we recommend you to conduct your own board of directors software comparison. Kindly continue reading to find out how it should be done.

How to choose the best board portal software?

When it’s time to find the right board meeting management software for your company, there are a couple of factors you need to consider. They are outlined below.

  • Security. When it comes to board meetings, information is critical and confidential. Hence, it should be protected at all costs. This is why a board of directors portal software should be optimally secured so information shared or communication between members doesn’t leak to third parties. Hackers are on the prowl round-the-clock and are becoming innovative with their illegal craft. So security should be foremost when doing a board portal software comparison to find out the best.
  • Conformity to your needs. Every company is unique in one way or the other. Hence, it’s important to identify your unique needs and spell them out. Find out how effective the software can be for your company in time management and the cost dimension. Also, pitch the idea to the board before going all out to incorporate it. You need a software that everyone can effectively partake in without leaving anyone behind.
  • Before parting with a board collaboration software, you need to dig deep into the reputation of the brand providing the software. You can weigh a couple of them by carrying out board meeting software reviews. This will help you analyze different brands and find out if they can be trusted to provide you with board meeting management software.
  • Feature set. When choosing the best board software, you should look out for all the features that it has. Remember, the goal is to facilitate seamless communication between the board of directors leading to adequate governance. So watch out for the tools that can make this goal a possibility with much ease. Identify all the needs of a physical board meeting and find out all the tools needed to replicate it online with the board of directors’ softwareyou are weighing.
  • For the board to get a hang of the entire concept, a trial is needed. So look for a provider that offers a free trial so your board members can leverage it to become proficient as soon as the software is integrated into their corporate lives.
  • Seamless usage. In the course of the trial, everyone is going to find out how easy the software is and if it’s compatible across a range of mobile devices and operating systems. This will be a major factor in deciding on which brand to patronize. It has to be intuitive and easy to use, or a short training can suffice.


Having board software is great and essential to the growth of a company in the digital era. Seamless and excellent collaboration between members of a board is achieved with online board meeting software. There are no excuses for not attending meetings due to location barriers and lack of sufficient time. In paperless board meeting software, everything is done virtually thus conserving ample time and maximizing cost.

Imagine the cost of setting up an in-person meeting, printing out meeting agenda, summoning the presence of everyone via text messages, distributing memos and reminders, and other preliminary actions to facilitate the success of the meeting. Now you can imagine all that being taken care of by a committee meeting management software.

Consequently, time is conserved, and some money is saved in the process. But to get the best out of board software, you need to pay attention to a few things. They include security features, ease of use, beneficial features, trials, and other integral factors. All of these can make the board software work in its fullest capacity for the growth and productive governance of a company.

Also, remember to carry out board software portal reviews to analyze different brands and providers. This will help you find out which one is suitable for the unique needs of your company and identify some loopholes that you can avoid. This review will help you also determine if you need a board of directors management software. You will find out about the pricing, compatibility, its features, costs of or setting the solution up.