Why leasing a photocopier is the right way to go


Along with things such as a personal computer and office furniture, a photocopier is the staple of any office and is overall an incredibly important piece of kit.

The costs associated with buying a copier however, can be very high – so maybe it’s time you looked at leasing one. 

Out of all the office equipment that many cram into their workspaces, a photocopier can often be an essential piece of kit that’s overlooked, or often not purchased because of costs – especially if you’re a start up or a small-sized business. Leasing, however, offers small businesses and start-ups a cost-efficient way of having a photocopier without the large initial outlay or investment. Capital is always an extraordinarily important factor when you’re just starting out or if you’re in your initial growth stages as a business, leasing equipment nowadays is the best way to keep costs down.

With this in mind, let’s look at all the benefits that come with leasing a photocopier. 

It’s easy on budgets

When leasing a photocopier you’re going to benefit from making small monthly fixed payments rather than finding a lump sum to pay up front and as mentioned in the intro, this is by and large the biggest reason why people opt to lease rather than buy. It may also be that your copier usage is limited, so much so that you simply would see the outlay for a copier to be a waste of money – leasing takes this aspect away from the argument. Leasing allows you to effectively manage budgets so that you can focus and invest in other areas of the business where capital is really needed.

As an aside to the above, it’s also worth pointing out that you have a lot more autonomy when you lease a copier in that you control how much you pay based on usage etc – it would be impossible to be flexible here if you’ve already purchased a copier outright. Picture this, you’ve purchased a copier, spent a lot of capital, yet it sits gathering dust.. I think you’d agree with me that this can be seen as a poor investment – leasing ensures that this does not happen. 

A lease agreement give es you immediate access to the photocopier that you want whilst still enabling you to make the payments that are affordable to you and your business – if you think about it, it really does make sense.

Move with technology, don’t get left behind

Technology is evolving – and it’s evolving fast. The usage of technology tends to decline over a period time as much more newer and efficient models hit the market and this is where leasing really does come into its own. When leasing a copier, you can benefit from having the newer models installed as and when they’re released so that they’re continually evolving as your business evolves meaning that you don’t get left behind with the dinosaur tech that would make Bill Gates shudder.

Owning a copier means that you will have to make the large re-investment to upgrade your tech and this can mean large overheads ahead and who on earth wants that? Lease, grab yourself a deal with a copier that suits your usage requirements and upgrade on the fly to newer models – surely a win-win, no?

It’s good for tax

Okay, so here’s the nitty gritty and another, in my opinion, enormous benefit to leasing a copier instead of buying and that’s the tax aspect. When you purchase equipment outright it’s normally not possible to deduct the entire amount as a business expense. However, when you lease a photocopier, every payment that you make from your business is considered a pre-tax business expense, which means in simple terms you can deduct the entire payment every single time you make a payment. This means that not only does leasing do a terrific job of conserving cash flow, but it can actually save your business a few quid too – how good is that? 

Last word

When all is said and done, unless you’re going to use a copier extensively and need a dedicated one at the heart of your business, leasing is certainly the way to go. If you’re unsure of where to start, I recommend checking out Photocopier leasing from CSL as a good start. Happy copying!

By Jamie McKaye