It is completely understandable that budget is a big issue for many new businesses, but compromising on some critical features of your employee management system just to fit your budget isn’t necessarily a smart choice either.
There are certain important features that you need in an employee management system to meet the needs of your HR department and employees. So, one of the best ways is to write down all the features that you need in your system, and make sure the management system you choose has these features.
Another issue in this regard is the teams working remotely. That is why in this article, we’ve compiled a list of the most common mistakes you should avoid making while choosing an employee management system.
Not Opting For Off-Site Accessible System
A large percentage of the companies still have most of their employees sitting in their physical offices to do the work. But almost every organization these days have started hiring remote employees, while some of the companies require their remote employees to sit in the office for at least the first week in order to complete the orientation process, it isn’t necessarily a feasible option.
This is the main reason why you should always opt for the employee management system that gives an easy access to the off-site/ remote employees. Most of the systems these days have nicely built apps compatible with iOS, Android and Windows among other platforms.
Lacking Offline Availability
This feature is mostly needed in the employee onboarding systems. Where all the employees are given some content through the system so they can watch it and learn how to work properly in your business environment.
Off-site employees are however, an exception to this idea. Because they usually don’t have a reliable internet connection at their home. That is why you should always prefer a software that allows the employees to download any data for using offline later on. This way, both the on-site and off-site employees would be able to benefit from your system.
Less/ No Team Interaction
One quality that you must look for in an employee management system is that it should help different team members to effectively interact with each other. Every employee, no matter on-site or off-site, should be able to easily forward his questions, concerns and get remarks about the work, environment and other things. Remember that if these features aren’t available in your management system, your employees may feel isolated, and this can affect the work quality negatively.
Interactivity also applies to the software interface. It should have little useful features to help save the precious time of your employees. This is one useful step that can increase your ROI.
A Platform Lacking Analytics
No one can neglect the importance of analytics in the progress of an organization. These analytics help both you and your workers to better see the current progress, and the future projections.
You can use the analytics to analyze the progress of your employees, and see what needs to be done to increase the pace of progress of your business. You can use the employee management systems like https://www.timeclockwizard.com to allot work to your employees and track their progress while they complete their job. This way, you can find out about the strengths and weaknesses of each team, and work with them to eradicate any limiting factors. The system should also have a feature to send reminders to the workers, because this way they’d never forget what they’re up to. So, a system with analytics should be your top priority.
See If Other Employees Agree With Your Choice
After going through trials of different employee management systems, shortlisting their features and selecting one of them that you’d implement in your business, show it to your employees and concerned departments before actually implementing it. Because they are the ones that’d be using that software on a daily basis. See if the system is acceptable for your remote staff and the employees that aren’t into tech.
Remember that the UI of the system you choose is stress free, interactive and easy to use. Especially if your team is relatively new, this type of step is going to be a deciding factor for them. Remote access is a must in this scenario, because your HR and sales department would be easily able to contact your employees and update them of any new news or progress regarding work. Payroll also becomes a breeze this way.